Wellness business time management: where to start?
You aren’t a robot. It’s okay to find yourself in the middle of workload chaos or to feel like you’re underperforming. Trust us: everything is manageable, especially when you’re kind to yourself and wise about natural resources — like time.
That’s why we have laid out time management tips for business owners from the wellness industry.
Time management tips for beginners
You aren’t a robot. It’s okay to find yourself in the middle of workload chaos or to feel like you’re underperforming. Trust us: everything is manageable, especially when you’re kind to yourself and wise about natural resources — like time.
That’s why we have laid out time management tips for business owners from the wellness industry.
1. Outline the desired changes
Start by writing down what you want to achieve through wellness business time management. Diversifying your practice? Minimizing downtime? Adding more flexibility? Growing your customer base? Improving work-life balance? Or perhaps something else?
2. Analyze your daily routine
For the following week, audit your workflow, day by day. Observe how the tasks you’ve been working on correlate with your goals, and note the obstacles. Perhaps, there are constant disruptions because your equipment supplier keeps being late with deliveries. Or because your new clients keep having a hard time finding your office. Or you, yourself, waste too much time traveling to your place of work and back home every day.
Single out everything that messes up your productivity and your clients’ satisfaction.
Now, rank those obstacles to start solving them in order of severity.
3. Start reorganizing your schedule
Time and business make a good pair when you know how to delegate your energy. When creating your weekly schedule, remember that each business day affects energy levels in you and others. Kickstart a week with secondary tasks, leave high-priority tasks for the midweek, and start laying out the groundwork for the following week after that.
If you’re in wellness or beauty business management, you know how client activity varies depending on certain holidays, parts of the week, and so on. Note which days are the busiest for your practice, and what impact does that have on your business. Perhaps, peaks like that leave you overworked to the point you don’t have energy for anything else? If so, what can be done about it?
(Example of what can help: streamlining your business. When your clients have an online booking system access, they see which hours are available and which are not. And you can optimize your workflow by setting up free time slots).
4. Embrace a more flexible type of rent
Getting a wellness room rent on demand, instead of a long-term lease, means covering more ground in your area. You can book a professional office for a particular time slot in a place close to particular clients. There’ll be no lease money wasted on downtime, and you’ll be able to schedule your day with more certainty. You can find on-demand listings like that on Wellerz: wellness room rentals near you.
5. Don't multitask, and learn how to say "no" (even to regulars)
“Multitasking” doesn’t mean “working on several tasks on the same day”. It’s when you’re having a client session while simultaneously trying to pay some bills online, for instance.
Then, you need to learn how to say “no” to activities and people that set you back. With the activities part, it’s mostly procrastination. With the people part, it varies, but here are a few examples:
— A client, patient, or customer, that doesn’t make any progress despite your best professional efforts;
— A customer who insists on being “squeezed in”, even if you know it’s inconvenient;
— A business partner or service provider who doesn’t deliver on their promises (i.e., a landlord who won’t fix problems with the property you’re renting for work);
— Anyone who oversteps your personal and professional boundaries.
6. Automate your practice
We’ve already mentioned how certain software helps with streamlining your workflow. But let us stress the importance of it again. And if you aren’t tech-savvy, don’t worry, because the best modern solutions in the field are created with you in mind.
Here’s what you might need:
- CRM (Customer Relationship Management) software. There are tons of affordable solutions for wellness pros on the market, including mental health consultants, fitness specialists, massage therapists, holistic specialists, etc.
What a CRM does is compile all your customer base data, your website interface, your business text messengers, live chats, phone numbers, social media accounts, emails, and more in one place. You can create automated responses to clients and be sure their bookings will come through even when you’re away. CRMs are really easy to use, and your provider’s team will absolutely help you with setting up your software of choice.
- Easy rental system. When booking wellness or therapy offices on-demand, you would want things to be not just fast, transparent and secure. The Wellerz platform lists authentic spaces with real photos and descriptions, with no hidden charges or cancellation fees. Every rental has a calendar where you can take free slots. Those bookings will then pop up in your own calendar, where you can manage them with a few clicks.
- Time & well-being tracking app. Track not just your work hours or time spent on various tasks, but your energy levels and mood as well. There are tons of robust and free mobile apps for the job: explore your app store!
Bottom line
The day-to-day structure is a core principle of time management for entrepreneurs. Analyze the ways you’re currently running your wellness practice, and add that structure where it’s needed. And don’t shy away from tech: it adds flexibility and freedom!
